Nip in the Bud is committed to protecting your privacy and ensuring the highest level of security for your personal information. This Privacy Notice explains the types of personal information we collect, how we use that information, who we share it with, and how we protect that information.
Please read the following carefully to understand our views and practices regarding your personal information.
1. Who are we?
2. What information is covered by this Privacy Notice?
3. What information do we collect from you?
4. How do we use your personal information?
5. Do we use your personal information for direct marketing?
6. Third parties we share your personal information with?
7. Do we transfer personal information outside the EEA?
8. What are your rights (EEA residents only)?
9. How do we protect your personal information?
10. How long do we keep your personal information?
11. How do we deal with children’s privacy
13. How can you contact us?
14. Which version of this Privacy Notice applies?
For the purposes of applicable data protection laws, the data controller is Nip in the Bud, a Charitable Incorporated Organisation registered in the UK under charity number 1162388, address PO Box 70513 London N20 2DJ.
This Privacy Notice covers all personal information processed by Nip in the Bud which means information that (either in isolation or in combination with other information) enables you to be identified directly or indirectly.
We may collect information about you from the following sources:
Information we receive from you
We may collect personal information (such as your name, postal and email address, telephone number, date of birth, health data, occupation, bank details and nationality) that you provide to us when you:
Information we collect about you
Your information may be shared with us through fundraising websites such as JustGiving and Virgin Money or through PayPal. These independent third parties will only do this when you have specified that you wish to support Nip in the Bud and with your clear consent. They have their own privacy notices and if you wish to know more you should contact them on how they will process your data.
We use third parties to collect data on our behalf to support our activities, including to process your donations, and ensuring our records are as up to date as possible through running address and detail verification checks.
Depending on your settings or the privacy policies for other online services like Facebook, LinkedIn, Vimeo, Twitter you might give us permission to access information from those accounts or services. The information we get from those online services depends on your personal settings, and therefore it is recommended that you check them regularly.
|We may use your information for the following purpose(s):||Based on the following justification:|
|To process a donation you have made and keep a record of donations and actions taken by our supporters and our communications with them.||This may also be necessary to comply with our legal obligations.|
|To claim gift aid on donations.||It is in our legitimate interests to process your personal information in this way.|
|To send our supporters a newsletter and information about our projects, fundraising activities, volunteering, campaigns and appeals.||Where required by law we will ask for your consent before processing your information in this way.|
|To ensure we do not send unwanted information to supporters or members of the public who have informed us they do not wish to be contacted.||This is necessary to comply with our legal obligations.|
|To use IP addresses to identify your approximate location, to block disruptive use, to record website traffic, or to personalise the way our information is presented to you.||It is in our legitimate interests to process your personal information in this way.|
|To detect and reduce fraud and credit risk.||It is in our legitimate interests to process your personal information in this way.|
|To thank you for your support.||It is in our legitimate interests to process your personal information in this way.|
|To ensure statutory and regulatory compliance.||This is necessary to comply with our legal obligations.|
|To include images/videography of you in our informational films.||It is in our legitimate interests to process your personal information in this way.|
|To include information about your health in our informational films.||We will ask for your consent before processing your personal information in this way.|
|To be able where appropriate to respond to any feedback which you may provide on any of our Training materials or programmes or any of our films or factsheets.||It is in our legitimate interests to process your personal information in this way.|
We may send you carefully selected information about Nip in the Bud. Where required by law, we will ask for your consent before processing your data for this purpose. You have the right to opt out of receiving direct marketing at any time.
Your personal information is intended for Nip in the Bud but may be shared with third parties in certain circumstances:
Our service providers: We use other companies, agents or contractors to perform services on our behalf. We may share personal information with the following categories of service provider:
In the course of providing such services, these service providers may have access to your personal information. However, we will only provide our service providers with personal information which is necessary for them to perform their services, and we require them not to use your information for any other purpose. We will use our best efforts to ensure that all our service providers keep your personal information secure.
Third parties permitted by law: In certain circumstances, we may be required to disclose or share your personal information in order to comply with a legal or regulatory obligation (for example, we may be required to disclose personal information to the police, regulators, government agencies or to judicial or administrative authorities).
We may also disclose your personal information to third parties where disclosure is both legally permissible and necessary to protect or defend our rights, matters of national security, law enforcement, to enforce our contracts or protect your rights or those of the public.
Third parties connected with business transfers: We may transfer your personal information to third parties in connection with a reorganisation, restructuring, merger, acquisition or transfer of assets, provided that the receiving party agrees to treat your personal information in a manner consistent with this Privacy Notice.
We will not sell your personal information to third parties.
Please note our website may, from time to time, contain links to and from the websites of our partners or affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we have no control over how they may use your personal information. You should check the privacy policies of third party websites before you submit any personal information to them.
Your personal information may be transferred to and processed in Canada by our affiliates and our service providers. We will take all steps that are reasonably necessary to ensure that your personal information is treated securely and in accordance with this Privacy Notice as well as applicable data protection laws, including, where relevant, by entering into EU standard contractual clauses (or equivalent measures) with the party outside the EEA (available here: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en).
If you are a resident in the European Economic Area, you have the following rights (if applicable):
You can make a request to exercise any of these rights in relation to your personal information by sending the request by mail to PO Box 70513, London N20 2DJ or email to firstname.lastname@example.org. You also have the right to lodge a complaint with the local data protection authority if you believe that we have not complied with applicable data protection laws. If you are based in, or the issue relates to, the UK, the Information Commissioner’s Office can be contacted as follows:
Telephone: +44 0303 123 1113
Address: Water Lane, Wycliffe House, Wilmslow, Cheshire, SK9 5AF
If you are based in, or the issue you would like to complain about took place, elsewhere in the European Economic Area (EEA), please see the link for a list of local data protection authorities in the other EEA countries: https://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080
We have implemented technical and organisational security measures to safeguard the personal information in our custody and control. Such measures include, for example, limiting access to personal information only to employees and authorised service providers who need to know such information for the purposes described in this Privacy Notice, as well as other administrative, technical and physical safeguards.
While we endeavour to protect our systems, sites, operations and information against unauthorised access, use, modification and disclosure, due to the inherent nature of the Internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others, such as hackers.
We will only retain your personal information for as long as necessary for the purpose for which that data was collected and to the extent permitted by applicable laws. When we no longer need to use personal information, we will remove it from our systems and records and/or take steps to anonymise it so that you can no longer be identified from it.
We will never knowingly collect personal information from individuals under the age of eighteen (18) years without first obtaining verifiable parental consent. If you are under the age of 18 you should not provide information to us. If we become aware that a person under 18 has provided personal information to us without verifiable parental consent, we will remove such personal information from our files.
The information gathered from cookies help us to: review how our website is being used and therefore help us to improve our website and online services; simplify your ability to navigate through the website; personalise and improve the service offered to you by understanding your preferences and establishing which areas of the website are most relevant to you; and know if the website is operating effectively.
Our Cookies policy is determined by our website provider, The Creative Clinic. Your use of our website indicates your consent to the cookies described in the following link to The Creative Clinic https://www.thecreativeclinic.com/cookie-policy/ .